30 AI prompts for small business owners (copy and paste)

Before you answer, ask me up to five questions about my business, my customers and the result I want. Then do the task.

I run [business type] in [location]. A potential customer emailed asking: "[paste their message]". Write a friendly, helpful reply under 150 words that answers their question, mentions [key selling point], and ends by suggesting a next step: [book a call / visit / get a quote].

I sent a quote for [job] to [customer name] [number] days ago and haven't heard back. Write a short, polite follow-up email that checks they received it, offers to answer questions, and doesn't sound pushy. Under 80 words.

Write an apology email to [customer name]. Their [order / job] is delayed by [time] because [honest reason]. Take responsibility, give the new date, and offer [something small, if appropriate]. Warm and direct, no corporate language.

A customer asked for a [percentage]% discount on [product or service]. I don't want to discount, but I want to keep them happy. Write a friendly reply that explains the value they're getting and offers [an alternative, e.g. a smaller package or payment in instalments].

Write a welcome email for a new client of my [business type]. Thank them, explain what happens next in 3 short steps: [step 1], [step 2], [step 3], and tell them how to reach me. Friendly and reassuring.

Write a friendly reminder to [client name] that invoice [number] for [amount] was due on [date]. Assume it's an oversight. Include how to pay: [payment details]. Under 80 words.

Invoice [number] for [amount] is now [number] days overdue and my first reminder got no reply. Write a polite but firm follow-up that states the amount and due date, asks for payment by [new date], and asks them to tell me if there's a problem with the invoice.

Write a final notice for invoice [number], [amount], now [number] days overdue after two reminders. Stay professional and calm. State that if payment isn't received by [date], I will [next step, e.g. pause work / pass it to a collection service]. No threats beyond that.

Write short, clear payment terms for the bottom of my invoices. I'm a [business type]. Payment is due within [number] days by [payment methods]. Mention [late fee policy, if any]. Plain English, no more than three sentences.

Write a short WhatsApp message asking [customer name] for a Google review after [what we did for them]. Thank them, make it personal, include this link: [review link]. Under 50 words, no pressure.

Write a reply to this Google review of my [business type]: "[paste review]". Thank them by name, mention one specific thing they said, and keep it under 60 words. Don't sound like a template.

Write a calm, professional reply to this negative Google review: "[paste review]". What actually happened: [your side, briefly]. Acknowledge their experience, don't argue in public, and invite them to contact me at [email or phone] to put it right. Under 90 words.

Create 5 social media posts for my [business type] in [location] for [Instagram / Facebook / LinkedIn]. Mix: one tip, one behind-the-scenes, one customer story, one offer, one question to encourage replies. Include a short caption for each and suggest a photo I could take.

Here's what happened with a recent customer: [describe the problem, what you did, the result]. Turn it into a short social media post that tells the story in a relatable way, without sounding like an advert. Keep the customer anonymous unless I say otherwise.

Write a short announcement for [offer] at my [business type], valid until [date]. Make it clear who it's for, what they get, and how to claim it. Give me three versions: social post, email subject line plus 3-sentence email, and a sign for my shop window.

Write a Google Business Profile post for my [business type] in [location] about [news, offer or recent work]. Under 150 words, include one clear call to action, and mention the area we serve naturally.

Write 3 caption options for a photo of [describe the photo] for my [business type]'s Instagram. One fun, one informative, one short. Suggest 5 relevant hashtags, including local ones for [location].

Draft a short monthly email newsletter for customers of my [business type]. Include: one useful tip about [topic], one piece of news: [news], and one offer or reminder: [offer]. Friendly tone, under 250 words, with a subject line.

Write a service page for [service] offered by my [business type] in [location]. Include: a clear heading, who it's for, what's included, how pricing works ([pricing details]), why choose us ([real reasons]), and a short FAQ with 4 questions customers actually ask. Plain, helpful language, no hype.

Write 3 options for a page title (under 60 characters) and meta description (under 155 characters) for my page about [service] in [location]. Put the service and place near the start. Make people want to click.

Here are questions customers often ask me: [list questions]. Write clear, honest answers of 2 to 4 sentences each, for the FAQ section of my website. My business: [short description].

Here is the text of a page on my website: [paste text]. Suggest improvements so it's clearer for customers and more likely to show up for searches like [search terms]. Point out anything confusing, missing or repetitive, then give me a rewritten version.

I run [business type] in [location]. List 20 things potential customers might type into Google when looking for what I offer, including questions and local searches. Group them by what the person is trying to do.

I charge [price] for [service] in [location]. My costs per job are about [costs] and it takes [time]. Help me work out my profit per hour, and list questions I should ask myself before deciding whether to raise my prices.

Here's what three competitors offer and charge: [paste details]. Here's mine: [details]. Summarise the differences in a table, and suggest two ways I could stand out without cutting my price.

Here's everything on my plate this week: [list tasks, deadlines and appointments]. I have about [number] hours of working time. Help me prioritise and turn it into a realistic day-by-day plan, flagging anything I should delegate or drop.

Write a job ad for a [role] at my [business type] in [location]. Hours: [hours]. Pay: [pay]. Main tasks: [tasks]. The kind of person we want: [qualities]. Make it honest and appealing, under 250 words, with how to apply.

Turn these rough notes into a clear step-by-step checklist that a new team member could follow: [paste notes on how you do a task]. Number the steps and add a short "common mistakes" section.

Here are my notes from a call with [client or supplier]: [paste notes]. Summarise the key decisions, list action points with who is doing what and by when, and draft a short follow-up email confirming them.

Explain this clause from a [contract / terms / letter] in plain English: [paste text]. Tell me what it means for me in practice and what questions I might want to ask about it. I understand this isn't legal advice.